Title: NRDP APPLICATION FORM
Author: OMKFHÁ
Last saved by: PATTHY EVA

Tisztelt Pályázó!

A mellékelt dokumentumban összeállítottuk azokat az angol nyelvű anyagokat, - valamint a kitöltésükhöz szükséges segédleteket - amelyeket az 1.-4. programokban benyújtandó pályázatokhoz angolul is mellékelni kell.

How to Submit Proposals
in the National Research and Development Programs

Only those consortia - or organizations in case of Program 5 - are eligible to apply which submitted their pre-proposals until October 31, 2000, the deadline for pre-applications.

The proposals should be delivered by postal mail in closed envelopes in one original copy and five additional copies, and in electronic form on a floppy disk. 

Address: 			Research and Development Division
				Ministry of Education
				1052 Budapest, Szervita tér. 8.
Postal address:		1374 Budapest Pf. 565

On the envelope, please indicate:
“Proposal, National Research and Development Programs”

Every copy of the proposal should contain the following:

The filled in and properly signed Application Form and the two attachments of it:
-	the declaration (Attachment P1 of the Application Form)
-	the treasury data sheet on the support decision (Attachment P2 of the Application Form)

The detailed data sheet and its four  - in case of advance support five – attachments
-	Detailed description of the proposed project (Attachment 1a)
-	Introduction of every participating organization (Attachment 2a)
-	Introduction the professional activity of the participating research personnel as indicated in Attachment 3a
-	Short summary of the project’s goals and expected results for the public written in easily understandable language (Attachment 4)
-	Reasons of applying for advance  support (if it is the case)

In Programs 1-4 the following material should be enclosed in English as well:
-	The Application Form
-	Detailed description of the proposed project (Attachment 1b)
-	Introduction of every participating organization (Attachment 2b)
-	Introduction of the professional activity of the key participating  persons as indicated in Attachment 3b
-	The 6^th table of the detailed data sheet.

This application set and the guide on how to complete the Attachments contain in detail all information necessary for preparing the full proposal documentation. 

The original copy of the Application Form in English should be signed by the coordinator.

The Ministry of Education will register every application, and it will inform the applicants about the registration, including the registration number by mail. In every later communication with regard to the application the registration number should be cited.

NRDP APPLICATION FORM

					Registration Number (To be filled in by the MoE)
						NRDP-//
Title of the project: |
Short title of the project: |
(1) Number of the program (1.-5.): |
(2) Summary of the project (not exceeding 20 lines or 1200 characters):
(3) Name of the project coordinator (position, scientific degree): |
Phone and fax numbers: |
E-mail address: |

Business address:

Zip code:               City: ….
Street/square:                                                                     number:

(4) Name of the coordinating institution:

Address:

Zip code:             City:
Street:

Bank account:

Name of the bank: 
Bank account number:

Postal address:

Zip code:               City: ….
Street/square:                                                                       number:……

(5)
1. Name of the member of the consortium:

2. Name of the member of the consortium: |
3. Name of the member of the consortium: |
4. Name of the member of the consortium: |

(6) Breakdown of the planned activity by the character of work (as share of the total cost):
Basic research (in Programs 1-4 maximum 30%, in Program 5 maximum 100%): |
Applied research: |
Experimental development, including demonstration: |

BUDGET PLAN
(in thousands of HUF)

2001

2002

2003

2004

Total

(7) Own contribution | | | | |

(8) Requested support
(without VAT):

from this:

Personnel (salaries, wages) | | | | |
Salary-related charges | | | | |
Consumables | | | | |
Intangible goods | | | | |
Durable equipment | | | | |
Other | | | | |
(9) Non-reclaimable VAT of the requested support | | | | |
(10) Total support requested (8+9): | | | | |
(11) Other state support: | | | | |
(12) Total cost of the project (7+10+11): | | | | |
(13) Amount of reclaimable VAT of the total project cost | | | | |
(14) Grand total cost of the project  (12+13): | | | | |
(15) Advance support: | | | | |

| OTHER APPLICATIONS AND COLLABORTIONS CONNECTED TO THE PROPOSED TOPIC IN THE PAST 5 YEARS
Submitted domestic applications: |
Approved domestic proposals, contracts: |
Approved international proposals, collaborations: |
Do you have any EU FP5 application in general or application related to the proposed topic? What is the status of the EU proposal(s)? |

Date                                                               Seal

(16) Signature of the project coordinator:

          Signature  .....................................
          Name, position, scientific degree

COMPLETING THE APPLICATION FORM – STEP-BY-STEP INSTRUCTIONS

1.	Indicate in which of the five Programs your project proposal is submitted

Programs:
1.	Improving the quality of life

2.	Information and communication technologies

3.	Environmental protection and materials research

4.	Research on agribusiness and biotechnology

5.	Research on the national heritage and contemporary social challenges

Indicate the number of the Program. It is up to the applicant to decide in which program he/she submits the proposal. Based on the thematic and formal requirements, please consider which Program your project fits best into. Only one Program can be chosen.

2.	Please, describe the nature of work to be done, the major tasks to be accomplished, and the expected results (maximum 20 lines).

3.	Project coordinator: the person entitled by the members of the consortium.

4.	In case of getting the support this institution will administer the grant on behalf of the members of the consortium. Signature of the authorized officer(s) of this institution is required in point 16. of the  Application Form.

5.	Give the full name of all consortium members (enterprise, university, research institute etc.). If necessary, add new lines. All members of the consortium should submit the commercially signed declaration (Attachment P1). Attachment P1 should also be submitted by the coordinating institution. Attachment P1 should be enclosed only in Hungarian.

Attention!  If the commercially signed declaration of the coordinating institution or any member of the consortium is missing, it is a formal error leading to exclusion from the application procedure.

6.	Give the share of different components of the program as portion of the total cost, including non-reclaimable VAT (line 12).
Basic research									….
Applied research								….
Experimental development, including demonstration projects		….
Total   									100%

The share of basic research is not to exceed 30 percent of the project.
The share of applied research is to be minimum 50 percent and maximum 100 percent.
The share of experimental development (prototype, experimental plant, demonstration) can be maximum 50 percent.
7.	Specify (in thousands of Hungarian Forints) in an annual breakdown your own contribution, taking into consideration the 4^th and 5^th paragraphs of article 81 of the Government Decree 217/1998. (XII. 30.) as amended: “Supports from the financing subsystems of the state treasury are not considered to be own resources, with the exception of the amounts provided for a state institution from the budget of the supervising organization for a given and defined purpose. Also are not considered to be own resources the supports under the supervision of the regional development councils as well as the supports provided on the basis of intergovernmental agreements, if there is no concrete provision about the exception in the given intergovernmental agreement.” In the budget plan the financial means possessed by the applicants or the consortium and allocated to the project are considered as own contribution. In case of state financed institutions, the budget allocated to the given purpose is considered to be own contribution as well as the non-reclaimable VAT. For example the costs of materials and salaries devoted to the project by a company in the consortium or working hours of university faculty and state research institute and other amounts allocated to the project from revenues are considered as own contribution. 

8.	Give the amount of the requested support without VAT

The composition of the requested support should be planned in the way no to exceed the following limits within the given component of the total cost:

Basic research part				100%
Applied research part 			  50%
Development and demonstration part	  35%

The requested support should be given per annum in the gray cells broken-down to the listed categories of eligible costs. The timing of the requested support should be planned with the consideration that the Ministry of Education is not able to undertake financial obligations exceeding 36 months from the contract date. Please take into consideration that the decisions on the supports will be made not earlier than the end of the first semester of 2001. 

The amount of support that can be requested without VAT is minimum 100 million HUF in the Programs 1-4 and 10 million HUF in Program 5.

Attention! If the requested support is less than the minimal amount indicated in the Call for Proposals or the ratio for a given component in the total cost exceeds the limit, it is considered as formal error and the proposal will be excluded from the review procedure.

9.	Give the amount of non-reclaimable VAT of the requested support

10.	In the support scheme the MoE intends to provide equal conditions for different institutions, therefore the total support contains the non-reclaimable VAT for institutions not being able of VAT-reclaiming (sum of lines 8 and 9).

11.	Other state support: As defined by the 6^th and 7^th paragraphs of article 83 of Government Decree 217/1998 (XII. 30.) on state and local government supports or/and supports provided on the base of intergovernmental agreements. The detailed data should be given in the financial attachment of the application.
12.	Give the total cost of the project, containing the amount of non-reclaimable VAT (sum of lines 7, 10 and 11).

13.	Indicate the amount of reclaimable VAT of the project cost.

14.	Give the gross total cost of the project (sum of lines 12 and 13).

15.	In very justified cases advance support is available to start the projects. The amount of advance support is not to exceed 20 percent of the total support. Request for advance support should be indicated in the Application Form, and justification for it should be included as a separate attachment (Attachment 5). 

16.	Official signature: signature of the authorized officer(s) of the coordinating institution.

 The number of the Program (1-5): …

National Research and Development Programs (NRDP) 2001

DETAILED DATA SHEET

1.	Title of the project……………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………………………………………

2.	Name and position of the project coordinator………………………………………………………

3. Detailed description of the planned project (maximum 25 pages as Attachment 1/a)
Obligatory parts and content
A)	Identifying the main goal or goals of the project
B)	Summary of previous results and expertise of the applicants upon which this proposal is based
C)	Demonstration of the professional and scientific content of the project and its economic soundness.
D)	Description of the resources – material and human – necessary for the completion of the project.
E)	Provide an overview of the expected economic results and the direct and indirect impacts of the project.

This attachment in case of Programs 1-4 should also be enclosed in English  as Attachment 1/b!

4.  Introduction of the participating institutions (Attachment 2/a)
The introduction should contain the following on each participating organization or organizational unit in maximum 2 pages on each participant:
•	The name, address and web site (if applicable) of the organization or organizational unit.
•	Name of the person in charge of the coordination.
•	Phone, fax number and e-mail address of the coordinating person.
•	Role of the organization or organizational unit in the planned project.
•	Illustrate the expertise and professional background of the organization by providing its relevant previous results.
This attachment in case of Programs 1-4 should also be enclosed in English as attachment 2/b!

5.	Introduction of the professionals, playing key role in the project as indicated in the enclosed information sheet (Attachment 3a)
An information sheet should be enclosed on the coordinator of the project and the other key researchers and personnel (maximum 20).
This attachment in case of Programs 1-4 should also be enclosed in English as Attachment 3/b!

6.	Detailed schedule of the project - tasks and performance indicators
The breakdown of the research and development tasks should be given in the table below along with indicators of their accomplishment. The number of tasks, if possible, is not to exceed twenty. If necessary, the table can be continued on several pages. This table in case of Programs 1-4 should be enclosed in English as well.

No. | Description of the task, indicating the participant(s); the character of work (basic research, applied research, demonstration or other activity); and the coordinating person of the task | Starting date | Finishing date | Number of working days necessary    (coordinator, researchers, other) | Performanceindicators
1. | | | | |
2. | | | | |
3. | | | | |
4. | | | | |
… | | | | |

National Research and Development Programs (NRDP) 2001

GUIDELINES FOR COMPLETING
THE DETAILED DATA SHEET

Number of the Program: The number of the Program should be indicated in accordance with the listing of line 1 of the Application Form.

1.	Title of the project
The title should be identical to that used in the pre-application submitted until October 31, 2000, upon which this proposal is based. Exempted are those proposals that are being formed by merging two or more pre-applications or the ones that are broken up following the suggestion of the Program Committee, written in the letter of notification and sent to the pre-applicants. In these cases the original title of pre-application that serves as basis for eligibility should be unambiguously indicated.

2.	Name of the scientific (professional) coordinator of the project
As a rule this name should correspond to the name of the professional coordinator given in the pre-application. In justified cases personal changes can be accepted (for example if due to misunderstanding in the pre-application instead of the real coordinator the name of an administrative officer of a participating organization was given or the composition of the consortium - due to reasons explained above - has changed). Please, provide explanation for the change.

3.	Detailed description of the planned project in maximum  25 pages
Enclosing this attachment in Hungarian is obligatory for everyone. Moreover, in Programs 1-4 this attachment should also be enclosed to the application in English. The Program Management Council has authorized the Program Committee of Program 5 to have the right to subsequently ask for the English translation of the detailed description of a project, with a deadline of two weeks. The description of the project in Hungarian therefore is an obligatory part of every application as attachment 1/a, and in Programs 1-4 the English version also should be enclosed as attachment 1/b.
Well structuring and wording the presentation is in the interest of the applicant, since during the evaluation the reviewers are requested to pay special attention to the obligatory elements. Missing of elements or their not convincing presentation significantly lowers the chances for granting the support. In Program 5, of course, market and economic factors are not expected to play a key role, but it is also of fundamental importance to present the expected scientific results and societal impacts of the project convincingly.  

4.	Introduction of the participating organizations
The introduction should include every member of the consortium, thus there should be as many of Attachment 2 as the number of the participants in the consortium. The coordinating organization of the consortium is also expected to provide this Attachment. The responsibility for the content of Attachment 2 rests with the coordinator. Authorized signature is not required on this attachment. 

5.	Introduction of the professionals, playing key role in the project (Attachment 3)
This information sheet should be included on the project coordinator and every person playing a decisive role in the implementation of the project. The number of persons introduced is not to exceed twenty. In the pre-application round it was the experience that there were consortia formed of more than twenty organizations. In order to limit extent, it is requested to present - not more than twenty – professionals playing key role in the project and the previous professional/scientific activities of whom, properly reflect the professional qualities of the team. Attachment 3 should be enclosed, at least, on the project coordinator. Omitting of this is a formal error, leading to exclusion. 

6.	Detailed schedule of the project - tasks and performance indicators
The number of tasks is not limited. The project can be broken into as many tasks as necessary or can be reasonably separated, identified and followed during implementation. For clarity it is advised to keep the number below 20. If this is not possible, having more than 20 tasks, is not a disadvantage during the review. Because of this, the table can take a number of pages. The numbering of tasks given here will be used for identification in other tables as well concerning scheduling and financing of the project. Please be concise when filling in the table. Make it clear who should perform what and when. It is important to give unambiguous means to measure the success and completion of the task in the last column. (The performance indicators should be controllable and measurable). For example:

“A” number of test pieces has been manufactured, they are available at the laboratory of consortium member number  “B” through “C” (name, address, phone).

“D” number of “E” experiments has been done and documented, the documentation is available at consortium member number “F” through “G” (name, address, phone).

 “H” workdays of research have been spent for accomplishing task “I” that can be checked in way “J”.

“K” number of “L” test animals has got “M” treatment in the “O” laboratory of consortium member number “N” (name, address, phone).

In  “P” number of research workdays a “Q”-page documentation has been compiled, that can be verified at  working location “S” of the consortium member number “R” (name, address, phone)

Through process “T” “U” efficiency has successfully been achieved, that can be checked at the plant “V” of the consortium member number “W” (name, address, phone).

For each task the person in charge should be named, indicating his/her organization. Even if the accomplishment of the given task depends substantially on outside factors (e.g. subcontractor, service provider) someone inside the consortium should be named as responsible person.

It is important that the tasks be proportional to the costs. The chances of the acceptance of the proposal are decreased, if early tasks require large amount of support and they are combined with loose control indicators, while the really critical tasks are scheduled for later implementation. The harmony of timing and planned costs of the tasks, and the soundness of the budget will be important factors during the review. 
Attachment 3/b

Information sheet on the professional/scientific activity of the key persons participating in the project

Name:……………………………………………………………………………….
Date of birth:……………………………………………………………………….

Highest educational degree: ……………………………………………………..

Name of the higher education institution issuing the certificate: ……………..
Highest scientific degree and year of its obtaining:…………………………….
Position:…………………….………………………………………………………
Institution/Company:……………………………………………………………...
……..………………………………………………………………………………...
Department/organizational unit……………………………………………………
.……………………………………………………………………………………...
Address of the institution/company: 
…………………………………………………
……………………………………………………………………………………….
Telephone:………………  Fax:………………
E-mail:……………………………………..

Information about the professional activity

•	Summarizing data on the scientific activity:
total number of referred articles:
		in foreign journals from the above (without conference abstracts):
		in Hungarian journals published in foreign languages:
		in Hungarian journals published in Hungarian:
	number of references (without self-references):
	commulative impact factor:
(please, give the figure in those scientific fields where CIF is common for measuring scientific
performance)  
number of lectures at international conferences:
	number of monographs: 
number of monograph chapters:

•	Please, list the 5 most important publications of the past 5 years (include bibliography):

•	Please, list 5 more important publications from your professional activity (include bibliography):

Profession-specific achievements (patents, inventions etc.):

•	The most important achievements in the past 5 years:

•	The 5 most important achievements of the professional activity:

Please list your most important publications that are directly connected to the topic of the planned project, and profession-specific achievements (not more than 10 combined)

Please, list all approved, finished or ongoing research project proposals of the past 5 years where you worked as coordinator (principal investigator) or participant (source, amount, proposal registration number, implementation time, title of the project, status: coordinator/participant.) 

Outline the major results achieved with the support from the above listed grants:

How many hours a week  - as an average - will you devote to the implementation of the planned project?